Job Details for 1354 - Grants and Research Coordinator
Job Description
FLSA STATUS: Exempt
GRADE: 313
POSITION
SUMMARY
Under direction; performs work of moderate difficulty coordinating
the grant research, application and acquisition process for DuPage County
Government departments and Elected Officials; help support the County’s
Legislative Committee as it relates to grants and assist in the research of
public policy issues; supports the Committee initiatives as assigned; performs
related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is involved in the coordination of grant application
activities across County departments in order to maximize the grant awards
received by DuPage County. Work requires the ability to effectively communicate
with other County departments and the County Board Office in order to
successfully facilitate the process of researching and applying for grants.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and
responsibilities is illustrative only, and is not a comprehensive listing of all
the duties and responsibilities performed by positions in this class.
• Researches and identifies available and suitable sources of grant funding at
the state and national level, as well as within the private sector, with
non-profit agencies, foundations, etc.
• Provides guidance and shares
knowledge with grant writing staff
• Acts as a project lead developing
project timelines, assigning tasks, explaining and coaching staff, and
monitoring progress
• Recommends hires and promotions, direct and evaluates employment decisions for all assigned positions
•
Coordinates grant application activities and facilitates cooperation between the
Finance Department and the department applying for funding
• Reviews and
interprets grant requirements
• Assists departments with meeting
compliance requirements
• Creates systems and procedures for tracking
grant activities
• Work with County staff to assist in the development of
a grant strategy at both the state and federal level
• Works with the
County Board Office and County staff to survey areas of departmental grant
funding needs and priorities
• Facilitates the grant review process with
appropriate committees
• Develops and maintains positive working
relationships with staff from other County departments
• Serves as a
resource for other County departments regarding the grant application process
• Coordinates the flow of information through committees as necessary
• Works closely with Finance Department staff to ensure grant accuracy and
compliance
• Monitors grant activities throughout County departments to
reduce duplication of efforts
• Develops working relationships with
external groups and organizations in order to further explore alternative
sources of funding
• Keeps current with grant and alternative funding
trends and resources
• Help support the County’s Legislative &
Governmental Affairs Committee as it relates to grants
• Coordinate a
variety of research projects, compile data for analysis, and assist with the
development of policies and programs
• Serves as a staff liaison to
designated Committees; works with department heads and elected officials on
special initiatives relating to topics under the purview of the committee and
setting priorities for action
• Measures productivity and outcomes from
special initiatives
• Performs analyses, research, and economic/financial
studies as required
• Makes presentations to groups internally and
externally on special Committee initiatives
• Provide support to the
County Board Chairman and County Board Members with program planning, research,
and issue development
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work
assignments and schedules in the event of an emergency to participate in
emergency preparedness, response, and recovery activities as assigned.
•
Depending on assignment may maintain required emergency management training,
licensure and/or certifications.
• Performs related duties as required or
assigned within job classification.
QUALIFICATIONS
To perform
this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and /or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential functions.
Knowledge of:
• Federal and state grants availability, audit
requirements, principle and procedures of grants, project development and
administration
• Principles and practices of public administration and of
local government structure and services
• Grant sources, grant application
procedures, proposal requirements and reporting requirements
• Modern
principles and practices of Governmental budgeting and grants administration
• Performance measurement
• Research and statistical methods
•
Program/project management methods
• Report writing techniques
•
Current office practices, procedures and equipment
• County policies and
procedures
• Applicable federal, state, and local laws, rules,
regulations, codes, and/or statutes
• Management and leadership principles
Skill in:
• Researching available sources of grant funding
• Tracking and coordinating grant activities within multiple departments
• Verbal and/or written communications
• Interpreting and explaining
grant requirements
• Using computer hardware and software including word
processing, spreadsheets, databases, email, etc
• Applying an acquired
knowledge of procedures, rules, regulations and services applicable to the
assigned office
• Planning, scheduling and supervising the work of others
Ability to:
• Develop, evaluate, recommend, and implement
processes and procedures
• Speak in public
• Analyze a variety of
data and/or information and make recommendations based on findings
•
Conduct research
• Interpret and apply program/project requirements
• Work independently with minimal supervision
• Identify problems and
issues, recommend solutions and implement corrective actions
• Interpret
direction, instruction, criteria, laws and regulations, determines appropriate
courses of action, and presents solutions to resolve issues
• Manage
projects and multiple priorities simultaneously
• Establish and maintain
effective working relationships with department and division staff, other
departments and others, such as vendors
• Communicate and use
interpersonal skills to interact with coworkers, supervisor, the general public,
etc. to sufficiently exchange or convey information and to receive work
direction
• Ensure compliance with applicable federal, state, and local
laws, rules, and regulations
• Convey excellent oral and written
communication
• Work effectively under stress
• Maintain
confidentiality
• Monitor and evaluate employees
• Prioritize and
assign work
• Analyze problems, identify alternative solutions, project
consequences of proposed actions, and implement recommendations in support of
goals
• Plan, organize, manage and evaluate the work of the division to
ensure efficient, timely and cost-effective services
• Plan, analyze, and
evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues
SUPERVISORY
RESPONSIBILITIES
Exercises supervision of personnel in related area of
responsibility.
EDUCATION and/or EXPERIENCE
Completion of a
Bachelors degree in Public or Business Administration and three (3) years of
experience in grant coordination and/or acquisition and related
responsibilities; or, an equivalent combination of education and experience
sufficient to successfully perform the essential duties of the job such as those
listed above.
PHYSICAL REQUIREMENTS
The physical demands
described here are representative of those that must be met by an employee to
successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
Sedentary Work: Exerting up to 10 pounds of
force occasionally and/or a negligible amount of force frequently or constantly
to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking
and standing are required only occasionally and all other sedentary criteria are
met.
WORK ENVIRONMENT
The work environment characteristics
described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not
substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS
None.