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The County of DuPage
Wheaton, Illinois

Job Details for 1615 - Payroll Specialist

Job Description

FLSA STATUS: Non - Exempt
GRADE: 110

Under general supervision; performs work of moderate difficulty related to the coordination, operation and maintenance of the County’s payroll function; performs related work as required.

Employees in this class generally coordinates and administers the County’s payroll process, including the monitoring of the payroll computer system; preparing and ordering a variety of jobs; verifying and maintaining the payroll personnel and is performed under general supervision.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Coordinates and completes the payroll process for the County
• Monitors bookkeeping and payroll policies
• Reviews and verifies output of work
• Prepares and executes system required reports, for example, teachers & judges wages report, treasurer reports, and IMRF monthly reports
• Resolves basic payroll discrepancies
• Creates employees’ personnel/payroll data and tax records within the system
• Implements union contract policies and pay for payroll purposes into the payroll system
• Records and balances payroll withholding taxes
• Verifies and maintains information concerning accruals for example, vacation carryover, holidays, sick and compensatory time
• Updates new and revised policies changes into the personnel/payroll system to provide accurate output of information
• Responds to inquiries and requests from County employee’s regarding the payroll process
• Maintains County employee and elected official salaries, teacher’s and judge’s retirement
• Updates management staff of payroll related personnel and operational issues
• Trains and instructs employees in proper payroll procedures
• Maintains and updates annual tax forms related to payroll
• Provides back up for all other payroll staff members
• Manages employment verification inquiries
• Maintains regular attendance and punctuality

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Payroll and Human Resources methods, practices and techniques
• Human Resources and payroll terminology and computer applications
• Recordkeeping functions
• State and Federal employment laws, regulations, pertaining to payroll
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Performing complex and detailed technical work
• Tracing and locating errors and identifying discrepancies
• Exercising sound judgment
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Write and prepare reports from a payroll system
• Implement processes which meet all compliance standards for both state and federal laws
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Provide customer service
• Maintain a variety of records and logs
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality


Completion of an Associate's degree in Accounting, Business Administration, or a related field and two (2) years of experience in payroll; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.