Job Details for 1612 - Manager of Benefits & Payroll

FLSA STATUS: Exempt
GRADE: 314

POSITION SUMMARY
Under direction; performs work of considerable difficulty in the administration and supervision of the benefits and payroll division of the Department of Human Resources; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class manages the health and welfare, and payroll administration of the County. This employee assists the Director of Human Resources in developing and implementing health and welfare, and payroll policies and strategies. Work is performed under the direction of the Director of Human Resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Plans, organizes and administers the County's benefit programs.
• Directs and administers on-line record keeping systems.
• Oversees the integration of benefits to avoid gaps and/or duplication, and to provide coverage in such a way as to optimize the combination of benefit levels and to minimize the cost to the County.
• Supervises the work of subordinate personnel.
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions.
• Consults with appropriate departments in the updating and troubleshooting of department software programs
• Monitors personnel policies and precedents in addition to legislative changes for application to benefits, payroll and recordkeeping processes
• Administers disability, retirement, and death benefits as Authorized Agent of the Illinois Municipal Retirement Fund.
• Serves as Plan administrator for all health and welfare programs and for all deferred compensation programs.
• Interprets County Board personnel policy related to benefits programs and payroll.
• Recommends revisions to existing policies and development of new as appropriate.
• Assist in the preparation specifications for competitive bids.
• Analyzes proposals for programs and makes recommendations on new programs.
• Directs maintenance of appropriate records and ensures the completion of required reporting documentation to employees, insurance carriers and other agencies.
• Administers programs in compliance with new or amended state or federal requirements.
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Applicable State and federal requirements
• Principles methods, techniques and practices of health and welfare plans and payroll administration
• Effective supervisory practices and techniques
• Budget preparation procedures.

Skill in:
• The design of benefit systems
• The analysis of benefit plans and the needs and requirements of County employees
• Planning, assigning and supervising the work of others
• Human Resources Information System Software

Ability to:
• Analyzing facts and in exercising sound judgment
• Establish and maintain effective working relationships
• Carry out instructions furnished in writing, oral or diagram form, and to produce desired outcomes timely and completely
• Write reports, business correspondence and procedure manuals
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction

SUPERVISORY RESPONSIBILITIES
Supervises subordinate staff.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Personnel, Public or Business Administration or related field; plus five years of experience in benefits and payroll administration including two years in a supervisory or administrative capacity; or an equivalent combination of training and experience.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None