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The County of DuPage
Wheaton, Illinois

Job Details for 1623 - Recruitment Specialist

Job Description

GRADE: 111

Under general supervision; performs work of moderate difficulty providing recruitment, retention, employee relations and training support services to County departments; performs related work as required.

Employees in the class are responsible for completing a variety of recruitment, retention and training duties in order to support the County’s human resources functions. Work involves the ability to manage a high volume of recruitment, in addition to being assigned special projects. An incumbent in this position is required to communicate in a professional and timely manner with all levels of staff and the general public. Work is performed under the general supervision of the Director of Human Resources.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Completes assigned recruitments, including all necessary and related paperwork.
• Verifies authorized personnel budget prior to posting and recruitment.
• Reviews job descriptions to ensure proper posting and advertising format for internet posting.
• Prepares recruitment postings and advertisements.
• Reviews and updates job descriptions as directed.
• Obtains references and background checks.
• Assists with testing administration.
• Conducts telephone pre-screening interviews and conducts one on one interviews.
• Negotiates and communicates offers to candidates.
• Communicates with co-workers, supervisors and the general public in a professional and timely manner.
• Trains supervisors on interviewing process and procedures to ensure consistent practices.
• Conducts exit interviews.
• Prepares and presents training programs, which may include Policy Book or New Employee Orientation.
• Assists employees with employment related questions and concerns.
• Completes compensation projects involving data collection and analysis.
• Continually works to improve internal processes.
• Participates in group projects as assigned.
• Keeps current with job related state and federal regulations and industry trends.
• Maintains regular attendance and punctuality.

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles and practices of public human resources administration including recruitment, classification, compensation and training
• State and Federal employment laws and regulations
• Interviewing standards and techniques
• Staffing and recruitment methods
• Principles, procedures and practices of human resources work which may include one or more of the following: Equal opportunity laws, Family and Medical Leave Act, Americans with Disability Act, Worker’s Compensation guidelines
• Human behavior, individual differences, motivation and attitudes and their measurement and expression
• Basic statistical concepts and methods
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Verbal and/or written communications
• Analysis of job content for establishing selection criteria
• Conducting behavioral interviews
• Questioning applicants in order to obtain pertinent information regarding the applicant’s training, experience and skills
• Accurately completing and maintaining recruitment files and documentation
• Presenting information to groups of employees
• Operating a personnel computer, applicable software and peripheral equipment
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Carry out instructions furnished in writing, oral or diagram form, and to produce desired outcomes timely and completely
• Remember details of multiple and ambiguous assignments simultaneously
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality


Completion of a Bachelor's degree in Human Resources, Public or Business Administration, Psychology or related field, in addition to one (1) year of staffing or recruitment experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.