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The County of DuPage
Wheaton, Illinois

Job Details for 1944 - Project Coordinator

Job Description

GRADE: 110

Under general supervision, performs work of moderate difficulty, assisting in the administration of federal and locally funded grant programs; performs related work as required.

An employee in this class is responsible for the organization of project records and overall tracking and reporting of project performance under federal and locally funded grant programs.  Work objectives are guided by Federal and local regulations and work is reviewed through analysis of the accuracy of decisions made, the effectiveness of the technical assistance given, and an evaluation of reports submitted. General supervision is received from the Community Services Manager.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Organizes project records and maintains documentation to demonstrate compliance with applicable federal and local regulations and DuPage County policies
• Provides technical assistance regarding applicability of federal and local regulations and DuPage County policies  to sub-grantees, contractors, and/or program participants  on a routine level
• Applies knowledge to determine eligibility of program participants
• Prepares scopes of work and/or requests for proposals and evaluates responses
• Tracks overall project performance and assures timeliness of individual compliance activities, which may include inspection of projects and properties
• Tracks funding for projects e.g. (loans, grants, etc.) and works with and updates databases
• Reviews sub-grantee and/or contractor payment claims for completeness of documentation
• Reports periodically on project status to superiors
• Provides recommendations to superiors for improved procedures and contributes to the development of program direction and implementation
• Prepares and presents information on programs to employers, community groups, and/or residents
• Develops some local procedures for project coordination
• Maintains assigned program databases to ensure accuracy of information and recordkeeping requirements
• Maintains regular attendance and punctuality

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned. 
• Depending on assignment may maintain required emergency management training, licensure and/or certifications. 
• Performs related duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential

Knowledge of:
• Federal and county regulations pertaining to federal and local grant programs
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Basic real estate documents and/or basic construction practices

Skill in:
• Project organization and tracking of project performance as it relates to the federal and local grant programs
• Maintaining project records
• Interpretation of federal regulations and county policies to sub-grantees and clients
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Conflict resolution

Ability to:
• Prioritize work
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, analyze and evaluate programs and services, operational needs and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as, vendors, contractors, grant funded sub grantees, and Single Family Rehabilitation
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality


Completion of a Bachelor’s degree in Public or Business Administration, Planning or related field; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work will occur in an office and/or field environment. While performing the duties and responsibilities the employee may be exposed to moving mechanical parts, vibrations, loud noise, noxious odors, dusts, poor ventilation, unsanitary conditions, chemicals, oils, electricity, extreme temperatures, inadequate lighting, work space restrictions, intense noises, travel, and other related conditions and situations.

Must possess and maintain in good standing a valid Illinois driver’s license.