Job Details for 2184 - EO Assistant Director of Administration
FLSA STATUS: Exempt
Under direction; performs the planning and managing of all
administrative functions and staff in the Probation Department. Performs
related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for supervision over all
administrative staff through subordinate managers. This position is a part of
the senior management team which handles the development and implementation of
Department policies and procedures. This position required the ability to
exercise independent judgment in making decisions within the department. Work
involves handling more complex and sensitive department issues. Direction is
received form the Director of Probation.
ESSENTIAL DUTIES AND
The list of duties and responsibilities is illustrative
only, and is not a comprehensive listing of all the duties and responsibilities
performed by positions in this class.
• Plans, develops and implements
administrative policy and procedures for the assigned areas of responsibility.
• Evaluates and plans for the efficient utilization of administrative
staff and equipment.
• Recommends hires and promotions, directs and
evaluates employment decisions for all assigned positions.
• Coordinates and directs all administrative functions.
for coordinating Human Resource functions and participates in union
• Provides interpretation of and ensures compliance with
Department Policies and labor agreements
• Responsible for departmental
• Participates in securing and submitting grants on
behalf of the Department.
• Serves as a representative of the department
on committees and at meetings addressing administrative issues.
Provides technical expertise on long term planning and decisions.
Prepares and maintains departmental records and reports, responsible for
purchasing and maintaining all equipment.
• Maintains regular attendance
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Adjusts work assignments and schedules in the event of an emergency to
participate in emergency preparedness, response, and recovery activities as
• Depending on assignment may maintain required emergency
management training, licensure and/or certifications.
• Performs related
duties as required or assigned within job classification.
To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and /or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform essential functions.
management methods and practices
• Effective supervisory techniques and
• Public administration
• Office equipment and technology
• Principles of accounting, budgeting, procurement and automated
• Applicable state and Federal employment laws and
• Principles methods, techniques and practices of human
resources management including areas such as compensation, selection, labor
• Planning, organizing,
directing, and evaluating the work of subordinate staff
facts and exercising sound judgment when making decisions
• Dealing with
technical problems in the personnel management field.
excellent oral and written communication including formal presentations
• Dealing effectively with others
and maintain effective working relationships
• Carry out instructions
furnished in writing, oral or diagram form, and to produce desired outcomes
timely and completely
• Write reports, business correspondence and
• Read, analyze and interpret general business
periodicals, professional journals, technical procedures or governmental
• Communicate and use interpersonal skills to interact with
coworkers, supervisor, the general public, etc. to sufficiently exchange or
convey information and to receive work direction
Supervises subordinate staff.
Completion of a Master’s degree in Business or Public
Administration and five years of administrative or managerial work; or an
equivalent combination of training and experience.
The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential
functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially
exposed to adverse environmental conditions.
The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Exerting up to 10 pounds of force occasionally and/or a negligible amount of
force frequently or constantly to lift, carry, push, pull or otherwise move
objects, including the human body. Sedentary work involves sitting most of the
time. Jobs are sedentary if walking and standing are required only occasionally
and all other sedentary criteria are met.