Job Details for 2186 - EO Deputy Director – Probation & Court Services

FLSA STATUS: Exempt
GRADE: 315


POSITION SUMMARY
Under general direction; performs work of considerable difficulty in administering and managing an assigned division within the Department of Probation and Court Services; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class performs responsible professional social service work involving responsibility for planning new and innovative probation and court service programs. Work involves providing overall supervision to staff including developing the goals, objectives, policies and procedures for accomplishing the work of the division. Direction is received from the Director of Probation and Court Service.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Provides day to day supervision to the personnel of the division
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Establishes and states clear job expectations of the staff
• Serves as a member of the management team and assists in the establishment of department policy
• Identifies division needs such as personnel requirements, office space, and training
• Interviews job applicants and participates in hiring decisions
• Serves as liaison between the division and court related or community agencies
• Establishes and maintains division policy and procedure
• Conducts division staff meetings
• Prepares budget requests for consideration by top management
• Coordinates the planning, maintenance, and evaluation of divisional programs, goals and objectives
• Participates with local government, citizen groups and private practitioners in program development
• Researches, recommends and implements programs and/or services
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Development and administration of social service programs
• Current social, economic and health problems
• Possible sociological causes of crime and similar problems
• Philosophy and provisions underlying social service legislation for State and Federal programs
• Standards required by such programs and of the standards required for effective counseling.
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Planning, organizing and supervising the work of others
• Interpreting State statutes, court rules and ordinances and applying them to the procedures used in the division
• Developing and implementing short and long range goals and work plans for the division
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in the Behavioral Sciences and five years’ experience in probation/court services, including three years are at a supervisory level or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None