Job Details for 6381 - EO Chief Deputy of Circuit Clerk
FLSA STATUS: Exempt
Under administrative direction; performs work of considerable
difficulty in planning and managing the activities of the staff of the Circuit
Court Clerk’s Office; performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this position serves
as a chief executive to the Clerk of the Circuit Court with the responsibility
for overseeing all of the administrative functions of the Circuit Court Clerk’s
office. Supervision is exercised over lower level staff. Administrative
direction is received from the Clerk of the Circuit Court.
DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is
illustrative only, and is not a comprehensive listing of all the duties and
responsibilities performed by positions in this class.
develops and implements policy and procedures
• Plans for the efficient
utilization of staff, facilities and equipment
• Assigns personnel to
various divisions of the department
• Coordinates and directs all
• Analyzes and prepares department budget
• Reviews and approves all expenditures against department budget
Supervises subordinate staff; serves as a liaison with various community
groups, the judiciary, law enforcement agencies and the County Board on
• Prepares and maintains departmental records and
• Represents the Circuit Court Clerk’s office at community and
• Develops short and long term plans for the
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
regular attendance and punctuality.
NON-ESSENTIAL DUTIES AND
• Adjusts work assignments and schedules in the event
of an emergency to participate in emergency preparedness, response, and
recovery activities as assigned.
• Depending on assignment may maintain
required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an
individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and /or
ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform essential functions.
• Judicial and legal systems; comprehensive knowledge of office
management methods and practices
• Concepts and practices of public
• Governmental budgeting techniques and methods
Current office practices, procedures and equipment
• County policies and
• Applicable federal, state, and local laws, rules,
regulations, codes, and/or statutes
• Management and leadership
• Using computer hardware and software
including word processing, spreadsheets, databases, email, etc
Applying an acquired knowledge of procedures, rules, regulations and services
applicable to the assigned office
• Planning, scheduling and supervising
the work of others
• Manage projects and multiple
• Establish and maintain effective working
relationships with department and division staff, other departments and
others, such as vendors
• Communicate and use interpersonal skills to
interact with coworkers, supervisor, the general public, etc. to sufficiently
exchange or convey information and to receive work direction
compliance with applicable federal, state, and local laws, rules, and
regulations and statutory requirements
• Convey excellent oral and
• Work effectively under stress
• Monitor and evaluate employees
• Prioritize and
• Analyze problems, identify alternative solutions, project
consequences of proposed actions, and implement recommendations in support of
• Plan, organize, manage and evaluate the work of the division to
ensure efficient, timely and cost-effective services
• Plan, analyze,
and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues
Exercises supervision of personnel in
related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a Master's degree in business or public administration and ten
(10) years of experience in administrative or managerial work in local
government, including five (5) years’ experience in a supervisory capacity;
or, an equivalent combination of education and experience sufficient to
successfully perform the essential duties of the job such as those listed
The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
Sedentary Work: Exerting up to 10 pounds
of force occasionally and/or a negligible amount of force frequently or
constantly to lift, carry, push, pull or otherwise move objects, including the
human body. Sedentary work involves sitting most of the time. Jobs are
sedentary if walking and standing are required only occasionally and all other
sedentary criteria are met.
environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Position is typically office or
administrative work and is not substantially exposed to adverse environmental
CERTIFICATES, LICENSES, REGISTRATIONS