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The County of DuPage
Wheaton, Illinois

Job Details for 1558 - Procurement Officer

Job Description

GRADE: 315

Under direction; performs work of considerable difficulty in the management, administration and planning of purchasing County-wide; performs related work as required.

An employee in this class is responsible for developing, improving and maintaining policies and procedures for purchasing.  Provides direction and oversight to Procurement staff. Work involves ensuring compliance of all procurement policies and guidelines, maintaining the goals, standards, and objectives of the Purchasing Division.  Engages with County Departments and Elected Official Offices to review and discuss procurement needs and activities.  Direction is received from the Deputy Chief Financial Officer.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Participates in the development of policies and procedures for the Procurement division
• Develops project objectives by reviewing project proposals and plans
• Provides direction and advice in the resolution of purchasing issues
• Supervises staff, a program, function, or service, which may include: prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained, ensuring that employees follow policies and procedures, maintaining a healthy and safe working environment, and, making termination, and disciplinary recommendations
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Evaluates all phases of the purchasing system and recommends improvements
• Oversees the development and facilitation of training for employees in purchasing policies, procedures and computer system
• Prepares special reports and analysis as needed for assigned areas and appropriate committees or departments
• Provides various technical information related to legislation and purchasing trends that may impact the County
• Provides technical expertise on long term planning and decisions
• Stays abreast of new processes, technologies, materials, purchasing methods, statutory requirements and market conditions
• Presents information to committees and boards as needed
• Communicate with management on any significant factors that could affect County business, raw material costs, utility cost, or have financial impact
• Manages and ensures timely completion of projects within the fiscal year and appropriate funding level
• Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises
• Promotes understanding of Purchasing Division’s role by developing and maintaining work relationships County-wide and with the general public
• Maintains regular attendance and punctuality

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs other duties as required or assigned within job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Applicable local, state, and federal laws and regulations codes and/or statutes pertinent to the procurement of tangible goods, equipment and services
• Licensing requirements, insurance and bonding requirements
• Contract law and its application to the purchasing process
• Budgeting and Accounting principals
•  Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Using computer and software packages, including specific knowledge of MS Word, MS Excel, MS PowerPoint, e-mail, electronic document management, imaging and procurement software
• Verbal and/or written communications
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, organizing, scheduling, and supervising the work of others
• Dealing effectively with others

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Manage division operations
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and
• Prepare and administer approved budgets
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

Exercises supervision of personnel in related area of responsibility.

Completion of a Bachelor’s degree in contract administration, public administration, business management or a closely related field,  seven (7) years of experience in procurement/contract field and three (3) years supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Certified Procurement Manager (C.P.M.), Certified Public Procurement Officer (C.P.P.O.), or Certified Public Procurement Buyer (C.P.P.B.) required.