Job Details for 1154 - EO Legal Secretarial Supervisor
Job Description
FLSA STATUS: Exempt
GRADE: 311
POSITION
SUMMARY
Under direction, performs work of moderate difficulty in
assigning and supervising the work of secretarial services and support
activities, performs related work as required.
DISTINGUISHING
FEATURES OF THE CLASS
An employee in this class spends substantial
amount of time supervising, planning, coordinating and delegating the
activities of the Circuit Court judicial support staff. Work involves
implementing policies and goals for assigned staff. Independent judgment is
required to interpret policies and resolve problems as they occur. Direction
is received from the Deputy Court Administrator.
ESSENTIAL DUTIES
AND RESPONSIBILITIES
The list of duties and responsibilities is
illustrative only, and is not a comprehensive listing of all the duties and
responsibilities performed by positions in this class.
•
Supervises the work of subordinate personnel.
• Oversees the work
schedule for assigned staff and assures coverage of assigned functions for
vacation, sick time and extended leaves.
• Establishes and states clear
job expectations of the staff.
• Identifies divisional needs such as
staffing requirements, office equipment needs and staff training and
development.
• Recommends hires and promotions, directs, and evaluates,
of employment decision for all assigned positions.
• Provides cross
training amongst the judicial support staff.
• Observes, evaluates and
streamlines workload within each division.
• Evaluates employee
performance and sets clear goals.
• Previews workload and determines
priorities.
• Answers complex inquiries regarding policies or procedures
by providing information requiring interpretations and familiarity with
divisional policy and operations.
• Establishes and maintains a
professional work environment while providing appropriate leadership and
direction.
• Promotes positive morale, creativity and teamwork among
staff.
• Responds to courtroom and attorney requests.
•
Troubleshoots and responds to emergency operational problems.
•
Participates in special projects related to divisional operations.
•
Prepares reports, charts, tables, letters, memos, or other correspondence
required.
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and
schedules in the event of an emergency to participate in emergency
preparedness, response, and recovery activities as assigned.
• Depending
on assignment may maintain required emergency management training, licensure
and/or certifications.
• Performs related duties as required or assigned
within job classification.
QUALIFICATIONS
To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and /or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential functions.
Knowledge of:
• Current office practices, procedures and
equipment
• County policies and procedures
• Divisional terminology,
operations, procedures and policies.
• Applicable federal, state, and
local laws, rules, regulations, codes, and/or statutes
• Management and
leadership principles
Skill in:
• Using computer hardware and
software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and
services applicable to the assigned office
• Planning, scheduling and
supervising the work of others
Ability to:
• Manage projects
and multiple priorities simultaneously
• Establish and maintain
effective working relationships with department and division staff, other
departments and others, such as vendors
• Communicate and use
interpersonal skills to interact with coworkers, supervisor, the general
public, etc. to sufficiently exchange or convey information and to receive work
direction
• Ensure compliance with applicable federal, state, and
local
• Convey excellent oral and written communication
• Work
effectively under stress
• Maintain confidentiality
• Monitor and
evaluate employees
• Prioritize and assign work
• Analyze problems,
identify alternative solutions, project consequences of proposed actions, and
implement recommendations in support of goals
• Plan, organize, manage
and evaluate the work of the division to ensure efficient, timely and
cost-effective services
• Plan, analyze, and evaluate programs and
services, operational needs, and fiscal constraints
• Provide leadership
to effectively resolve issues
SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of an Associate Degree in
Business Administration, Public Administration, or related field, five years of
experience in judicial or court services and/or legal services including two
(2) years in a supervisory capacity; or, an equivalent combination of education
and experience sufficient to successfully perform the essential duties of the
job such as those listed above.
PHYSICAL REQUIREMENTS
The
physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Sedentary Work: Exerting up to
10 pounds of force occasionally and/or a negligible amount of force frequently
or constantly to lift, carry, push, pull or otherwise move objects, including
the human body. Sedentary work involves sitting most of the time. Jobs are
sedentary if walking and standing are required only occasionally and all other
sedentary criteria are met.
WORK ENVIRONMENT
The work
environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Position is typically office or
administrative work and is not substantially exposed to adverse environmental
conditions.
CERTIFICATES, LICENSES, REGISTRATIONS
None.